Greet clients, visitors to the office and create a welcoming environment.
Understand the needs of the clients and answer their queries.
Direct the visitors to the suitable person and desk.
Answer phone calls and redirect them.
Ensure that the front desk is clean and well-organized.
Be well-versed with the offers and policies of the organization.
Explain the organization’s policies and latest offers clearly to potential clients.
Manage and organize the official mails according to the priority.
Check and order the front desk supplies.
Keep a count of the front desk supplies as well as the inventories and order them as required.
Ensure the safety and security of the office as well as office items.
Schedule meetings and update calendars regularly.
Make travel arrangements and take care of the accommodation.
Manage records of office expenses and costs.
Grant service and assist employees with various clerical duties such as photocopy, faxing, etc.
A high school diploma and bachelor’s degree in related streams would be preferable.
Proven experience in various front desk jobs.
Working experience of all the office equipment such as printing machine, fax machine, etc.
Welcoming as well as professional attitude for the visitors.
Strong communication skills, organizational skills, multitasking skills, and time-management skills.
Ability to prioritize tasks and deliver excellent customer service even in a fast-paced work environment.
Well-versed with MS Office Suite and other essential office equipment.
Basic knowledge of all the office work such as clerical and administrative work.
Irvine , CA , United States
09 Aug 2023
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