Job Description

Job Responsibilities:

  • Greet clients, visitors to the office and create a welcoming environment.
  • Understand the needs of the clients and answer their queries.
  • Direct the visitors to the suitable person and desk.
  • Answer phone calls and redirect them.
  • Ensure that the front desk is clean and well-organized.
  • Be well-versed with the offers and policies of the organization.
  • Explain the organization’s policies and latest offers clearly to potential clients.
  • Manage and organize the official mails according to the priority.
  • Check and order the front desk supplies.
  • Keep a count of the front desk supplies as well as the inventories and order them as required.
  • Ensure the safety and security of the office as well as office items.
  • Schedule meetings and update calendars regularly.
  • Make travel arrangements and take care of the accommodation.
  • Manage records of office expenses and costs.
  • Grant service and assist employees with various clerical duties such as photocopy, faxing, etc.

Job Skills:

  • A high school diploma and bachelor’s degree in related streams would be preferable.
  • Proven experience in various front desk jobs.
  • Working experience of all the office equipment such as printing machine, fax machine, etc.
  • Welcoming as well as professional attitude for the visitors.
  • Strong communication skills, organizational skills, multitasking skills, and time-management skills.
  • Ability to prioritize tasks and deliver excellent customer service even in a fast-paced work environment.
  • Well-versed with MS Office Suite and other essential office equipment.
  • Basic knowledge of all the office work such as clerical and administrative work.
More Details
Employment Type: Full Time
Location: Irvine , CA , United States
Experience Required: Entry Level
Date Published: 09 Aug 2023
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